Roles · Any business

AI administrative specialist

Manages schedules and coordinates office services to aid executives. Prepares documents and handles correspondence using software.

Astrid Bianchi“I prepare documents and manage schedules.”An example character, not a real person.
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Administrative specialist · What it does

Three tasks it takes off your hands

  1. Manage and maintain executives schedules.
  2. Prepare invoices and reports using software.
  3. Coordinate office services to aid executives.
Where these come from

The tasks of “Executive Secretaries and Executive Administrative Assistants” (O*NET 43-6011.00), as O*NET lists them:

  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

Administrative specialist · Tools and industries

It works in the tools you already use

  • Google Workspace software
  • Microsoft Excel
  • Microsoft Office software
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Microsoft SharePoint

Industries it fits

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Role facts from O*NET 31.0 Database (U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), CC BY 4.0), written in our words. Sources and credits

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